Admin & General Services Department (AGSD)

Overview

This department is responsible for the coordination of general administrative activities of the PDMO. The Admin and General Services Department is a department through which the Office executes its human resource function, which ensures the provision of staff and providing them with the necessary training and promotion. The department also provides a platform for the provision of adequate office space and working tools. The department has two unit namely

• Human Resources
• Finance & Account Unit

DEPARTMENTAL STRUCTURE 

Human Resource Unit: responsible for sourcing of relevant staff, their training and retaining of competent staff for the State PDMO. Human Resources unit functions include proposing staff regulations for the approval of the board and implementing on obtaining its consent. These regulations require the approval of the Commissioner of Finance to be effective but need not to be gazetted. Its areas of operation include the following:

1. Employee compensation and reward;
2. Staff training and management development;
3. Staff evaluation and promotion;
4. Recruitment, selection and placement;
5. Discipline and grievance procedures;

Finance & Accounts Unit: responsible for managing the Fund of the Public Debt Management Office and keeping of the financial records of the office in keeping with an established state public financial management guideline.

(i)  Payroll/Expenditure Accounting: to process all payment vouchers for regular activities of the DMO, including staff salaries, allowances, employee emoluments and perquisites (including pension and gratuity), daily operational expenses, and asset procurement;

(iii) Budget & Management Accounting: to prepare the annual budget of the Office for submission to the Commissioner of Finance; and ensure compliance with the budget of the PDMO.